​Academy of Family Physicians of Malaysia (AFPM)
Date: May 11, 2025 (Sunday)
Venue: T. Danaraj Auditorium, Medical Academies Building, Presint 8, Putrajaya

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1. Introduction
The Academy of Family Physicians of Malaysia (AFPM) has established this Standard Operating Procedure (SOP) to ensure a smooth and dignified Convocation Ceremony. All graduates and attendees are required to adhere to the protocol outlined below.

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2. General Guidelines

• All graduates must arrive at the venue by 07:30 AM (Session 1) and 09:30 AM (Session 2) for registration. 

• The Convocation Ceremony will commence promptly as scheduled. Latecomers may not be allowed to enter the hall.

• Only registered guests will be allowed entry.

• Children below the age of 7 years are not permitted inside the hall.

• Mobile phones must be switched to silent mode throughout the event.

• The AFPM reserves the right to remove any graduate or guest found interrupting the proceedings.

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​3. Registration & Attire

• Registration Desk: Upon arrival, graduates must check in at the designated Registration Counter.

• Convocation Attire: All graduates must wear the approved academic regalia (gown, hood, and mortarboard/cap) provided by AFPM.•

• Graduates must return the academic regalia at the designated counter after the ceremony. Late returns may result in penalty fees.

 

4. Ceremony Proceedings

• Seating Arrangement: 

o    Graduates must be seated in the allocated sections as per their program.
o    Guests must be seated at the designated guest area.

• Procession & Awarding of Certificates: 

o    The event will commence with the processional march, followed by speeches and awarding of certificates.
o    Graduates will be called in order and must follow the stage etiquette as instructed.

• Photography & Live Streaming: 

o    Official photographers will be present to capture moments during the ceremony.
o    The event will be livestreamed for family members who are unable to attend. AFPM will provide the streaming link.

• Photo Sessions: Graduates may take personal photos only after the convocation session has ended.

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5. Refund Policy
AFPM has a strict refund policy for convocation-related fees:

• 50% refund for graduates who cannot attend due to hospital admission, infectious diseases, or family emergencies (valid documentation required).

• Photography cost of RM100.00 will be refunded in the case of last-minute cancellations.

• No refunds will be given for absences without prior notice.

6. Updates & Communication

• Graduates are advised to check the AFPM website and emails regularly for any updates regarding the ceremony.

• Any critical changes will be communicated via Email.

7. Contact Information
For any inquiries, please get in touch with the AFPM Secretariat:
📞 AFPM Office Contact Numbers:

• +603 8861 5511

• +603 8861 5335

• +603 8861 6151

📧 Email:

• AFPM Secretariat: secretariat@afpm.org.my

• Accounts Department: accounts@afpm.org.my

 

For and on behalf of the Academy of Family Physicians of Malaysia (AFPM).

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AFPM Secretary Office

Update March 13, 2025